them has ended. As these documents are not considered to be a record then the retention of them is not governed by the Corporate Retention Schedules. The Information Asset Owner must confirm which department holds the definitive versions/originals to ensure an appropriate decision is taken. The Corporate Retention Schedules set out the action that must be taken once a retention period has expired. Disposal actions can be:     5.7 Archive Destroy Review External Transfer Disposal Authority Process Prior to any disposal of Council records the following steps must be undertaken. 1) Review of outstanding Requests At the end of a record’s retention period the Information Asset Owner or delegated representative must ensure that there are no outstanding requests for information involving that record. In particular the IAO must consider whether any of the following requests have been received by the Council. a. FOI request b. Subject Access Request c. Legal Disclosure request 2) Pending Legal Action Review In addition to the above the IAO must assess if the documents are expected to be relevant to a pending legal case. In this case legal advice should be sought to ensure that the retention beyond the period set out in the Corporate Retention Schedules is appropriate. All documents that are required for legal proceedings should be kept until the threat of proceedings has passed. 3) Final Review The Information asset owner should consider if there is an overwhelming operational / business need to retain the records beyond the retention period identified in the Corporate Retention Schedules. In this event, advice must be sought from the Records Manager and records may only be retained with the approval of the Information Management Governance Board. 4) Disposal Where there are no such outstanding requests the record(s) can be disposed of with the approval of the IAO or delegated representative: Page 9 of 14