Cap.22:23
Puauc PRocuREMENT AND DISPOSAL OF Pusuc AssETs
No.S/2017
(iii) when only one consultant is qualified or has experience of exceptional
worth for the assignment; or
(iv) where,owing to a catastrophic event, there is an urgent need for the
service sought;
by the single-source selection method set out in section 65; or
(g) where(i) the qualification and experience of the consultant are the paramount
requirement; and
(ii) teams of personnel are not required; and
(iii) no outside professional support is required;
by the selection of individual consultant method set out in section 66.
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Quality and cost based selection method
( l) The quality and cost based selection method entails a competitive process
among short-listed firms that takes into account the quality of their bids and the price of
the services they offer, the relative weight given to quality and price being determined
for each case according to the nature of the service sought by the procuring entity.
(2) In the quality and cost based selection method(a) bidders shall submit their technical bids and their financial bids in separate
sealed envelopes; and
(b) the technical bids shall be evaluated first as to the quality of the services
offered, and then the financial bids as to the price of the services, the
persons who evaluate the technical bids not being permitted to see the
financial bids until the qualitative evaluation is completed.
(3) In evaluating the technical bids for the purposes of subsection (2), the
procuring entity shall take into account, in relation to each bid(a) the consultant's relevant experience for the assignment; and
(b) the manner in which the service is proposed to be provided, including
any transfer of knowledge if that is specified in the terms of reference in
the request for proposals; and
(c) the qualifications of the key personnel who will provide the services; and
(d) such other criteria as may be prescribed;
the bid being marked according to each criterion on a scale of one to one hundred and
the marks being weighted to become quality scores.
(4) The criteria to be used in evaluating technical bids, and the weight to be
given to each criterion shall be set out in the request for proposals.
(5) Where upon evaluation in terms of subsection (3) a technical bid is found not
to meet important aspects of the terms of reference set out in the request for proposals,
or fails to achieve a minimum quality score specified in the request for proposals, the
bid shall be rejected, whereupon the procuring entity shall notify the firm that submitted
the bid that it bas been rejected and invite the firm to collect the financial bid within
thirty days, after which the procuring entity may destroy it.
(6) Immediately after evaluating the technical bids in terms of subsection (3),
the procuring entity shall notify the firms that have achieved the minimum qualifying
score of the date, time and place set for opening their financial bids, which date shall
be fixed to allow sufficient time for the firms to attend.
(7) The financial bids shall be opened publicly in the presence of representatives
of the firms that choose to attend, and when each financial bid is opened the name of
the firm, the quality score achieved by the bid, and the proposed price of the service,
as stated in the financial bid, shall be read aloud and recorded.
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