documentation in 2008 immensely improved in the organization with to be done in areas which include filing among other areas involving information management and documentation. Of more importance formulation of proposals, partnership or concept papers and presentations by the Secretariat team comprising of the Development Worker – Mrs Ponde, Information Officer - Mr W Chakanyuka, the Welfare Manager – Miss P Bhunhu and the Programs Manager – Mr C Mudehwe improved much. By time of compiling this annual report a number of proposals were lined up and some of them already send to funding partners and the organization was hoping to get more funding and resources for programming Also there were organizational policy documents which needed to be in place. The Human resources policy was being worked on by the Development Worker – Mrs T Ponde. Other policies to be looked into, formulated and presented to the National Executive Committee (NEC) for adoption included the Finance policy, Motor vehicle policy, Members or volunteers policy, Buying and purchasing policy, HIV/AIDS policy, Gender policy and Education policy Data Base Management Thus internal and external documents were stored in a data base in one form or another during the period under review. Nature of Data bases in ZACRO during 2008 and those yet to be created were as follows: Filing, Computer storage of knowledge, Library, Notice Boards, Pictures or Video Productions and charts and documentation of advocacy and lobbying materials Conveyance of data bases included: • Easy retrieval of data • Easy manipulation of data • Easy retrieval for Reference However ZACRO could still improve its knowledge management system(s) if its resource mobilization base that includes a reliable and efficient printing capacity while improving the following areas of operation mainly within the information department of the organization. • Further training of staff on computer packages stepped up. • Storage devices needed to be acquired. • Documents needed to be classified accordingly • There was supposed to be clear flow of information • Information needed to be centralized for easy accessibility. • Computers and devices needed regular upgrading. • Staff was to further master management of change in ITC. Provision of data security considered during the programming year and yet to take place included adoption of the following: • Installation of back up storages • Copyright rights placed on information produced. • Viruses had to be always checked against. • Passwords were considered in computers. • Software was always evaluated while the Programs Manager always assured constant smooth working of machines and be relevant to the marketing of the organization. The Progresio and ZACRO Partnership. The year 2008 saw a partnership created by ZACRO and Progressio. Mrs Tackler Ponde – the Progressio Development Worker and HIV and Aids program development adviser – started her contract on 31 March 2008 She facilitated a secretariat strategic planning workshop which focused on; 50