retention period to be changed, this must be brought to the attention of the Records Manager and a review will be carried out in accordance with the process set out below: 1) The Records Manager will review the case for a change and seek further information on the justification for the change. 2) If there is a legal basis for a retention period then this will be referred to Legal Services to provide advice. 3) If the retention period is based on best practice then this will be considered by the Records Manager and a recommendation produced. The recommendation will be based on the factors set out in section 5.4. 4) The advice from both the Records Manager and Legal Services, combined with the business case for change from the service will be provided to the Information Management Governance Board (IMGB). The IMGB will review the information provided to them and take further advice from the Records Manager and Information & Records Manager. 5) The IMGB will make a decision on the change and the Corporate Retention Schedules will be updated with immediate effect. 6) If a decision cannot be made due to the level of risk or where there is disagreement amongst IM Lead Officers then this will be referred to the Executive Leadership Team for final consideration. 5.6 Retention and Disposal Decisions The Information Asset Owner responsible for a group of records is accountable and responsible for authorising the disposal of records. The authority to approve disposal actions may be delegated to a nominated person such as an Information Asset Manager (who has day to day responsibility for the management of the information). In the event of the decision being delegated then the Information Asset Owner (IAO) will remain accountable for that decision. Retention and Disposal decisions must follow the retention periods as set out in the Corporate Retention Schedules, unless the disposal authority process as set out below requires a period of further retention. If the records under consideration for disposal are not clearly identified in the Corporate Retention Schedules then advice must be sought from the Records Manager. If there is a gap in the Corporate Retention Schedules then the review process set out in section 5.5 must be followed in order to create an additional entry. No disposal of records must take place unless there is an appropriate entry in the Corporate Retention Schedules. It is also important to consider whether documents are the Council record or whether they are a copy. Copies of documents where the Council record is held by another part of the Council should be destroyed as soon as the business requirement for Page 8 of 14