Cap. 10:31 PuBuc EN"I1TIES CoRPORA:I'E GovERNANCE No, 4/2018 (a) to make infom1ed decisions regarding their participation in the company or its business activities; (b) to evaluate the company's position and its business activities; (c) to check and challenge the company's compliance with the Jaw and best practice codes on cmporate disclosures; (d) to be infonned and then monitor and evaluate the execution of decisions and resolutions made by the Board or at other levels of the company; (e) to be informed about the extent to which corporate leadership is accountable. 265. The main disclosure must be made to all the company's stakeholders and, where preferential disclosure is made, conective action should be taken to redress the wrong done within a reasonable time, giving reasons why the wrong was committed in the first place. 266. The disclosure should be holistic and guided by the triple bottom line approach of profit, people and planet. 267. Companies should understand and manage the risks, benefits and constraints of IC1 in relation to disclosure of information. 268. Disclosure should be in the fonn of written reports which are original, balanced and give precedence to substance over fmm. 269. Disclosure should be made at !east half yearly and more frequently when material developments affecting the company occur. 270. Every company should have a disclosure policy which outlines, among other things, the implementation, monitoring and review of the main disclosure principles set out in this Code. 271. All executive and non-executive directors should have access to Board papers and materials and should be able to respond to any queries raised as promptly and fully as possible. 272. Full minutes of meetings of the Board and of shareholders must be kept by the company secretary and be open for inspection at any time during office hours on reasonable notice to the company secretary. 273. If a company is under the control of another company, consolidated financial statements and combined financial statements should additionally be disclosed. 274. Where the Board has made decisions on matters of strategic and operational importance, full, timely and accurate disclosure should be made of them including details of the attending directors and voting results, if any. 275. Every company should give its shareholders and other stakeholders ample oppoitunity to inspect corporate books, records, minutes of Board meetings and stock registers and provide them with annual reports and financial statements free of charge and without restriction but subject only to the company's confidentiality and commercial sensitivity rules. 276. Where the interests oft he company's stakeholders and the company's business conflict, such development should be disclosed subject to materiality thresholds as may be prescribed by the Board from time to time. 277. Every company must ensure that in making disclosures a broad range of communication channels are used bearing in mind the need to ensure that critical financial information reaches all shareholders at the same time. 278. Where appropriate, the results of all company decisions should be publicly disclosed. 143