6.1 Information Management Governance Board (IMGB) The IMGB has been created to oversee the delivery of the Highland Council Information Management Strategy and govern the implementation of this across the Council. An IM Lead Officer from each of the Services represents their Service Director on the Board. Each Service Director is required to identify a member of their senior management team to act as IM Lead Officer for their service. The IMGB has a duty to consider and make recommendations to the Council’s Executive Leadership Team about information and records management issues and to influence strategy and policy development. The IMGB is responsible for the approval of changes to the Corporate Retention Schedules and for approving exceptions in the event of an overwhelming operational / business need. It is also responsible for the approval of records management guidance and processes to support delivery of the Records Management Policy and Records Retention and Disposal Policy. 7. Roles and responsibilities This section sets out the responsibilities for Records Retention and Disposal. 7.1 All Staff and Any Person Handling Council Information Records Management is everybody’s responsibility and is something that should be considered as part of normal everyday working practice. This includes staff, contractors, suppliers, members and any person who handles Council Information Assets. Staff and those handling Council information should understand the information that they create, receive and use and be able to identify information that is or may become a record. Records management processes that are in place must be followed and record keeping systems should be used in accordance with provided instructions and guidance. Any person handling Highland Council Information must ensure that the records for which they are responsible are accurate and are created, maintained and disposed of in accordance with this policy, the Records Management Policy and the Corporate Retention Schedules. Records must not be disposed of unless this has been approved by the Information Asset Owner and is in accordance with the retention period as set out in the current Corporate Retention Schedules. The inappropriate destruction or deletion of records may result in the Council being unable to prove that it has or has not acted in a particular way. This may, for example, have financial repercussions or leave the Council unable to prove its case in a court of law. The destruction of a record that is the subject of an on-going request for information is likely to result in the loss of trust in the Council, and leave it Page 11 of 14