Cap.22:23 Puauc PROCUREMENT AND DISPOSAL OF Puauc AssETS No.S/2017 (3) In responding to a request for information by a rejected bidder, the procuring entity shall(a) inform the bidder of the stage at which the bidder's application, bid or quotation was rejected; and (b) provide brief details of any material deviation, reservation or omission leading to the rejection; and (c) where appropriate, state that although the bid or quotation was substantially responsive, it failed to offer the best value for money or lowest price or failed to achieve the highest score; but the procuring entity shall not provide details of any other bids, proposals or quotations other than information that is publicly available from bid openings or published notices. 68 Notification of contract award Within one month after awarding a procurement contract, a procuring entity shall(a) publish a notice of the award in the same manner as it published the procurement notice; and (b) send a copy of the notice to the Authority for publication on the Authority's website. 69 Records of procurement proceedings ( 1) A procuring entity shall keep a separate record for each procurement, (the "procurement record") which shall be marked with a reference number for easy identification. (2) The procurement record shall contain accurate copies of all documents and communications related to the procurement concerned and shall include at least the following(a) a description of the procurement requirement; and (b) a list of the participating bidders and their qualifications; and (c) any requests for clarifications and any responses thereto; and (d) where applicable, a statement of the reason for choosing a procurement method other than competitive bidding or request for proposals; and (e) the bid prices; and (f) a summary of the evaluation of bids; and (g) a summary of any review proceedings, and the resulting decisions; and (h) such other information as may be prescribed. (3) The procuring entity shall, on request made at any time after a bid has been accepted in the procurement proceedings concerned, permit any person to inspect the procurement record and to make copies of any documents in the record: Provided that(i) this subsection shall not preclude earlier disclosure of the record, where such disclosure is required by law or by order of a court or an arbitrator: (ii) such disclosure shall be made in such a way as to preserve the confidentiality of proprietary commercial infonnation. (4) A procuring entity shall preserve the procurement record for at least six years following completion or termination of the procurement contract or cancellation of the procurement proceedings. 81