 The Child Protection Officer will make records of all facts related to the matter and these will be carefully and confidentially filed with the Director. N.B If an employee raises a legitimate concern about suspected child rights violations, which prove to be unfounded on investigation, no action will be taken against the employee. Any employee who makes false and malicious accusations, however, will face disciplinary action. N.B A copy of the Declaration of Commitment to be signed by each member of the staff should be kept in the project files. For all cases that fall outside the organisation, JCT board, staff, interns and volunteers shall follow the procedure laid out in the case management system. 4. IMPLEMENTATION OF THE POLICY This policy will come into force on the day when it is signed by the Director and a representation of the Board of Trustees. It is everyone’s responsibility to implement this policy despite there being a Child Protection Team with specific roles and responsibilities. The key guiding actions of the implementation of the policy are:  Board, staff and volunteers capacity building and induction sessions on the provisions of the policy. It shall be the responsibility of the Child protection team to fundraise for the capacity building sessions.  Signing of the statements of Commitment by the Board, management, Staff and volunteers to abide by the policy  Provision of copies of the policy to the Board, staff and volunteers for their information.  Continued capacity building on the Child Protection Policy to Board, staff, volunteers and stakeholders  Provision of child friendly material in local languages of the Constitutional provisions and international instruments that underpin the Child Protection Policy. 5. MONITORING IMPLEMENTATION OF THE POLICY  The Director will regularly monitor the implementation of the policy  Focus will be made to track changes in the number of reported cases in communities the organisation is working and created awareness of the policy