21.9 The financial year of the Congress shall be the calendar year ending on the 31st December of each year. 21.10 As soon as is practicable after the 31st of December each year, and not later than 31st of March the following year, the Treasurer shall submit for audit the books and accounts of the Congress. 21.11 When deemed especially necessary, the General Council may be authorized to collect a special levy from member trade union specifying the nature, purpose, amount and date of payment. 22. RULES OF PROCEDURES 22.1 The following rules of procedures shall apply at all meetings of the General Council and Executive Council and other Councils and at Conference and Extraordinary Conferences. 22.1.1 The Secretary General in consultation with the President shall publish and circulate the agenda for all meetings of the General Council, Executive Council, other Councils, Conferences and Extraordinary Conferences to members and affiliates. 22.1.2 The agenda for the Conference shall make provision for the following items: i) ii) iii) iv) v) Reading of the Notice convening the meeting. Reading of the President‟s address. Adoption of the agenda. Confirmation and adoption of the Minutes of the previous Conference. The reading, discussion and adoption of reports submitted by: 1. General Council; 2. The Treasurer and the Trustees. vi) Notices of Motion. vii) The election of officers for the ensuring period. viii) Appointment of Auditors and Trustees. 22.1.3 The agenda for an Extraordinary Conference shall be determined by the General Council. 22.1.4 The agenda for all meetings of the General Council shall make provision for the following items: i) ii) iii) iv) v) vi) vii) viii) Reading of the Notice convening the meeting. Adoption of the agenda. Confirmation and adoption of the Minutes of the previous meeting. Matters arising from the minutes of previous meeting. Reports from the National Executive, and from Trustee when applicable. Correspondence. Notices of Motion. Any other business. Page 21 of 25