URBAN COUNCILS ACT Chapter 29:15 (2) The minutes kept in terms of subsection (1) shall be recorded in a book kept for the purpose or on loose sheets of paper which shall subsequently be bound into a book. (3) The minutes of a meeting of a council or committee shall, if in order, be confirmed as soon as possible and, when so approved, shall be signed by the chairman of the meeting at which they are confirmed. (4) A document purporting to be— (a) the minutes of a meeting of a council or committee and signed as provided in subsection (3); or (b) a copy of or extract from any minutes referred to in paragraph (a) and certified by the town clerk as correct; shall, on its production in any court, be prima facie proof of the facts set out therein, and all matters relating to the meeting of which the minutes purport to be the record shall be presumed to have been done and executed with the due formalities until the contrary is proved. (5) Subject to subsection (6), the minutes of the proceedings of a council or any committee shall be open to inspection at all reasonable times by any person and any person may obtain a copy thereof or an extract therefrom on payment of such fee, not exceeding such amount as may be prescribed, as is fixed by resolution of the council. (6) Subject to subsection (7) and to section ninety-two, there shall be no right to inspect or to obtain copies of or extracts from— (a) any document referred to in any minutes of the proceedings of a council or of a committee thereof; (b) any minutes of a meeting of a council whilst in committee in terms of subsection (2) of section eighty-eight or of a meeting of a committee in so far as they relate to— (i) staff matters or matters of internal or national security; or (ii) matters referred to in subsection (7) of section two hundred and eleven relating to the acceptance of a tender; or (iii) any other matter where the council or the committee, as the case may be, has resolved that the minutes should not be open to inspection. (7) Subsection (6)— (a) shall not be construed as precluding the right— (i) to inspect or obtain a copy of any resolution passed by a council or committee in relation to a matter referred to in subparagraph (ii) or (iii) of paragraph (b) of subsection (6); or (ii) to inspect or obtain copies of or extracts from any minutes of a committee in relation to a matter referred to in subparagraph (iii) of paragraph (b) of subsection (6) if the council has resolved that the minutes relating to that matter should be open to inspection; (b) shall not apply to a councillor, other than a councillor who— (i) in terms of section one hundred and seven has withdrawn or would have been required to withdraw from the meeting whilst the matter concerned was under consideration; or (ii) has been suspended in terms of by-laws referred to in paragraph 6 of the Third Schedule during the period he has been so suspended. (8) If, at any meeting of a council or committee, a councillor or other member of the committee who has voted against any resolution passed at that meeting so requests, the town clerk or the secretary, as the case may be, of such meeting shall record— (a) the name of that councillor or member; and (b) the reasons why that councillor or member voted against the resolution: Provided that the town clerk or secretary shall not refer in such reasons, whether by name or designation of office, to any other councillor or member. 31