Below is a summary of ZESN observations of the site validation exercise.
Observations
i.
The Assessment: The Commission made considerable efforts to make the assessment process
fair for both bidders. Its team of assessors alternated between the vendors allowing the two
teams to observe the same processes.
ii.
Technical Support: Both bidders proposed to partner with local firms, who in all likelihood
would provide most of the required ongoing technical support during the voters’ roll out of the
voter registration exercise, but ZEC had not assessed the local partners' competencies.
iii.
Data Capturer & Registration Speeds: During the Test, it was clear that the data capturers used
for mock exercise had varied computer literacy, affecting the speed at which they captured
registrants’ details. As the operators became more acquainted with the machines, the average
rate of registering voters was reduced drastically from around 12 minutes to an average of five
minutes per voter. This demonstrated that with appropriate recruitment and sufficient training
of data capturers, the desired target of registering about 20 people per hour per kit could be
met.
iv.
Back up documents: Training included taking pictures of supporting documents like the ID
documents and the registration form. While the webcams used by both bidders met the
requirements outlined in the bid, the operators needed more training on how to operate
them. Most of the documents were captured out of focus resulting in pictures of the backup
documents that were not clear and would be difficult to use during the claims and objection
phase of the voter registration exercise. The webcams used by both bidders were of high
quality taking high-resolution passport-sized photographs in different ambient settings.
The Mock Voter Registration exercise
The registration kits for the two teams were used in mock voter registration exercises at Mabvuku High
School (urban setting) and Murape Primary School, in Seke (rural setting). 150 students were selected
to participate in the exercise, but will not be part of the voting 2018 population as they would be less
than 18 years of age by 31 December 2017. The mock registration included:
Registering voters with visual, physical impairments,
Double registrants,
Transferring of voters,
Removing and deleting of a record, and
Voters with missing fingers.
ZESN noted that ZEC organised the planning of the mock registration well. However, on the first day, the
instructions to the operators of the BVR kits seemed to have been different as the operators were not
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