Contents
1.
Document Control ........................................................................................................................ 3
1.1
Version History ..................................................................................................................... 3
1.2
Document Approval ............................................................................................................. 3
2.
Introduction.................................................................................................................................... 4
3.
Purpose and Scope ..................................................................................................................... 4
4.
Related Policies ............................................................................................................................ 4
5.
Policy Statement........................................................................................................................... 5
6.
5.1
Definition of a Record .......................................................................................................... 5
5.2
Records Management Processes and Record Keeping Systems ................................ 5
5.3
Corporate Retention Schedules ......................................................................................... 5
5.4
Setting the Corporate Retention Schedules’ Retention Periods ................................... 6
5.5
Reviewing the Corporate Retention Schedules’ Retention Periods ............................. 7
5.6
Retention and Disposal Decisions ..................................................................................... 8
5.7
Disposal Authority Process ................................................................................................. 9
5.8
Exceptions to the Disposal Authority Process (Automated Destruction) ................... 10
Records Retention and Disposal Governance....................................................................... 10
6.1
7.
Information Management Governance Board (IMGB).................................................. 11
Roles and responsibilities ......................................................................................................... 11
7.1
All Staff and Any Person Handling Council Information ............................................... 11
7.2
Managers and Supervisors ............................................................................................... 12
7.3
Information Asset Owners & System Owners ................................................................ 12
7.4
Information & Records Manager ...................................................................................... 12
7.5
Information Management Lead Officer ........................................................................... 13
7.6
Information Management Link Officer ............................................................................. 13
7.7
Legal Services .................................................................................................................... 13
8.
Staff Communication & Training .............................................................................................. 14
9.
Review ......................................................................................................................................... 14
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